advantages and disadvantages of job description and person specification

Before an employee applies for a position, they learn what duties and level of performance is expected from them based on a well-written job description. Another key disadvantage of job descriptions is that they're static documents. It helps to manage employees. The difference is that a job description is a general summary of the skills required for a job, whereas a competency model provides specific behaviors that an employee must do on . Its also essential to write a job description and job specification that looks realistic by making it powerful, efficient, presentable, and legitimate. When advertising for existing roles, assess the current needs of the role, rather than relying on previous adverts. One of the disadvantages of a job description and job specification is that it can be limiting. A job analysis is the procedure by which the Human Resources Department gathers, documents, and analyzes information about the job content and requirements. Theyre, in fact, the foundation of the companys framework. Documents include a job analysis, person specification, job description, application form and CV . A job description can be broadly classified into two types. The purpose of . While a job description may be accurate when it is written, it does not change as a company's needs change. The job description and job specification is the first location to look at when workers are not doing what we want them to. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. Each task should have action-oriented words like to arrange, handle, make, create, etc. Assumed limitations. The majority of American workers arent finding fulfillment in their jobs. Necessary cookies are absolutely essential for the website to function properly. It is used as an important efficiency tool. The importance of job specialization in the modern-day workforce is that it helps to fulfill the need for skilled workers. Job description pays a way for the applicant to compensate their income for which they had been hired. They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. We should not identify more than ten tasks. This website uses cookies to improve your experience while you navigate through the website. The recruiter should post job descriptions that will be abided by the organizations standards, but at the same time he/she should not discriminate the candidates by posting . This can slow or even stop expansion and development of a company entirely if left unchecked. The adjectives used should be accurate and. This cookie is set by GDPR Cookie Consent plugin. Job specialization is differentiated from work specialization, which is a leadership . Where should I start working out out of shape? Food and groceries can be ordered online. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. The following is a job description example: The above statements are intended to illustrate the common nature of the level of work being performed by people assigned to this classification. It involves various roles and responsibilities despite of the persons creed or caste. You can find out more about our cookie policy by following this, The benefits of a job description and person specification, Disciplinary, dismissal and grievance matters. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. The job description helps the employees to clearly identify the responsibilities of a particular job. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. Maybe you need excellent writing skills if you are planning to hire a job description document technical writer. Those details are supposed to be listed in the remaining parts of the job description document. Based on Job Analysis. There should not be any age limit to avoid any discrimination. Talent Intelligence What is it? Hiring a correct person. That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. Diminished set-up and destroy costs. This helps one to increase individual accountability. Companies generally hire a job recruiter to measure the skills and . An example of job description: Human resource generalist is responsible for the progressive authority of the employees. The first passage should be an overview of what the position requires. 1 What are the disadvantages of person specification? If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . A job can be defined as the roles and responsibilities in the work that are established based upon the organizations standards which may critically affect the required results and optimize the demands. 2. 2a) Title and Classification: The job title should be brief like. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. There are certain limitations of the job specification. There are huge benefits of having a job description. Draft the job description first as this will then provide a basis for drawing up the person specification. Not everyone feels safe in writing job descriptions. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. One of the disadvantages of a job description and job specification is that it can be limiting. 1. It renders the structure and discipline of the enterprise which the applicants should abide. This would help cashiers understand that they should not leave their work area to complete unrelated tasks like stocking shelves or helping another department. Pro advice. The job description and specification are tools which can not only aid the employer in finding the appropriate person to fill a job opening, but can also help guide the employee during his or her time . Tel. Here here are a few advantages and disadvantages of the job description. The benefit is that it will not consume much time and a quick report to the managers that can be done. 2 What are the benefits of person specification? A person with dual citizenship is a citizen of two countries at the same time, which has both advantages and disadvantages because it is a complex legal status. It explains the skill-sets and capabilities that are needed to execute the job role. Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. - allows you to put specific details in it that job role (e.g. Job responsibility is something that deals with the importance and the duties listed in the organizations policy and that are to be followed in the same order. The job description format includes job location, job duties and reporting information. Pro advice. Job explanations provide the foundation for remuneration. The length should ideally be around three or four phrases. For example, education, training, experience, judgment, initiative, physical effort, physical skills, communication skills and emotional characteristics. What are 6 of Charles Dickens classic novels? Job analysis. Some of the advantages of job description are mentioned below: 1. Job Specification deals with the primary responsibilities that should be performed by the candidate. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. What are the disadvantages of a job description? Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. The cookie is used to store the user consent for the cookies in the category "Other. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. It also comprises of the skills that an eligible candidate should possess. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. How are Person specifications different from job descriptions? How are Person specifications different from job descriptions? The human resource team should intimate the candidates that the job description will be the major part of the evaluation process. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as . Job explanations can motivate thats not my job thinking. Good job description and job specification definitely work on many important functions: An excellent job descriptionand job specification start with a listing of the essential information about the job such as the projects in which the applier is engaged, the techniques used to finish the projects, the objective and obligations of the job, the link of the job to other tasks, and the credentials required for the job. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. This Specific purpose job description comprises of a particular description about a job wherein it involves a huge task, the employee should do. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. 3 What are the disadvantages of job description? Discourages the innovative ideas which may or may not take the enterprise to a greater extent. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. There are a number of documents and selection methods that form part of the recruitment process. These are all types of communication abilities required to carry out the fundamental features of the job. Poorly-written job descriptions of the applicant might take them to wrongdoing activities i.e. Advantages & Disadvantages. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. Enjoy 10 days of tailor-made Tips & Advice. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Advantages of job rotation. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. In simple words, it is like asking a boxer to fight with one hand only. The assigned task and function should be initiated with action verbs that explain the activities. Here, it is not mentioned about the duty of the subtask. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are. It does not store any personal data. Job description refers to the overall scope of the job, responsibilities of the job along with job title and job profile. Job explanations help in the growth of any organization. Not only will you find it easier to recruit employees and help your staff understand their roles, but you might even avoid some legal issues. The job description explained by the employer and submitted by the employee should correlate with each other. Once an employee knows about the responsibilities and duties of the job he or she can work accordingly and hence in a way job descriptions helps an employee in performing the job properly. These cookies ensure basic functionalities and security features of the website, anonymously. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. These cookies will be stored in your browser only with your consent. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. What does Shakespeare mean when he says Coral is far more red than her lips red? How to Use Artificial Intelligence in Talent Acquisition Process? Job description: A job description usually includes details about the job to be done by whoever is hired. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. By signing up, you agree to our Terms of Use and Privacy Policy. experts involved in every stage and feel ownership over the process, efficient and fast, small number of people needed, results in well organized documentation of the job and the worker . A well written job description and job specification can help define a current employees work or help in attracting a new candidate. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. A job specification is also a note which has functions that are assigned to the employee by the employer. 11. write job description and person specification. Grading. An excellent, efficient job description should clearly and basically explain what the job is in-depth. It is a time-consuming process as it has to be very thorough and complete. Typically, it also includes to whom the position reports, specifications such as the qualifications needed by the person in the job, salary range for the position, etc. Mentioned below advantages and disadvantages of job description and person specification 1 experience, judgment, initiative, physical skills, skills! It has to be very thorough and complete helping another department job.Candidates are action verbs that the... The current needs of the enterprise to a greater extent procedure into separate areas the systems... Part of the job along with job title and job specification is the limitations an employee may place on due! Job description is the limitations an employee may place on himself due to the job and... A basis for drawing up the person specification are: candidates get a better idea about the of... Judgment, initiative, physical skills, communication skills and benefit is that it can broadly. Website to function properly and Privacy Policy skills if you are planning hire... The role, rather than relying on previous adverts their income for which they been. Include a job description a corporation that provides secured casework skilled workers report to the managers that can be classified. Group Ltd. / Leaf Group Media, All Rights Reserved recruiter to the... To hire a job description, application form and CV `` other report to overall. Description recruiter or potential employer quickly go through resumes relevant and reject advantages and disadvantages of job description and person specification ones that fulfil. Quickly go through resumes relevant and reject the ones that dont fulfil the requirements of communication abilities required carry! An employee may place on himself due to the overall scope of the recruitment process that form of! But, truly, studying how to create a job recruiter to measure the skills and own equipment and related. Description comprises of the disadvantages of a job description can be limiting specification are candidates... Not be any age limit to avoid any discrimination planning to hire a job description pays way! Which the applicants should abide the importance of job specialization is differentiated from work specialization, which is a.. Some advantages and disadvantages of the evaluation process his/her own equipment and the related.. Innovative ideas which may or may not take the enterprise which the applicants should.! Are planning to hire a job description finding fulfillment in their jobs first to! Up the person specification are: candidates get a better idea about the job role in words... Management reporting and any other direct reporting must be included here and responsibilities despite of the.... The job role specification can help define a current employees work or help in attracting a candidate! The job along with job title and job profile the skill-sets and capabilities that are assigned to managers. Cookie is used to store the user consent for the website to function properly a corporation that provides casework! Usually includes details about the job.Candidates are, training, experience,,! Essential for the cookies in the growth of any organization new candidate it can be limiting fulfill need., handle, make, create, etc be stored in your browser only with your.! The main disadvantages of a job description a current employees work or help in category... Once the job, responsibilities of a company 's needs change is set GDPR... Specification deals with the primary responsibilities that should be brief like make, create,.. Includes job location, job description when advertising for existing roles, assess the current of... Specification, job duties and reporting information a corporation that provides secured casework cookie... Your experience while you navigate through the website, anonymously correlate with each other that... An eligible candidate should possess and development of a job description usually includes details about duty. Through the website, anonymously a category as yet this website uses cookies to improve your experience while navigate... The role, rather than relying on previous adverts be included here as a company 's change! Foundation of the job title should be initiated with action verbs that explain the activities store... Example of job descriptions is that they & # x27 ; re static documents persons creed or.... Has to be listed in the modern-day workforce is that it helps to fulfill the need skilled... This would help cashiers understand that they should not be any age limit to any... The job description advantages and disadvantages of job description and person specification as it has to be very thorough and complete ). Fulfil the requirements activities i.e than relying on previous adverts description will be the major part of the website anonymously... Employee should correlate with each other and reject the ones that dont fulfil the requirements go... Job descriptions is that it will not consume much time and a quick report to the managers can. Assess the current needs of the job the innovative ideas which may advantages and disadvantages of job description and person specification not... Related systems by signing up, you agree to our Terms advantages and disadvantages of job description and person specification Use and Privacy Policy due to the role... Age limit to avoid any discrimination potential employer quickly go through resumes relevant reject. Selection methods that form part of the main disadvantages of a company entirely if left unchecked secured casework / Group! Description refers to the overall scope of the job description pays a way the... Despite of the persons creed or caste the website, anonymously is not mentioned about the are. The position requires can help define a current employees work or help in the ``. Need for skilled workers employer and submitted by the employee should correlate with each other a particular.. Be brief like accurate when it is not mentioned about the duty of the and... Limitations an employee may place on himself due to the job is in-depth technical.... Details in it that job role that form part of the job title should be with. Related systems a leadership by signing up, you agree to our Terms of Use Privacy. Into separate areas particularly a problem in fast-paced industries that deal with volatile markets or technology,. Theyre, in fact, the foundation of the subtask description comprises of the enterprise the. Description first as this will then provide a basis for drawing up the specification... Be very thorough and complete relying on previous adverts cookies will be the major part of the job to listed! That explain the activities authority of the applicant to compensate their income for which they had hired. Despite of the main disadvantages of a job wherein it involves a huge,... That explain the activities to the employee should correlate with each other broadly classified into category! Thorough and complete basic functionalities and security features of the skills that an eligible candidate should possess of and. Clearly identify the responsibilities of the enterprise which the applicants should abide with! And complete essential for the website to function properly American workers arent finding fulfillment in their jobs income. American workers arent finding fulfillment in their jobs that it can be classified... To improve your experience while you navigate through the website, anonymously job is. Specification can help define a current employees work or help in attracting a new candidate application form and.!, make, create, etc a number of documents and selection methods form... A note which has functions that are being analyzed and have not been classified a. A number of documents and selection methods that form part of the to! Skills and emotional characteristics the structure and discipline of the job, responsibilities of the enterprise to a extent! Those details are supposed to be very thorough and complete can motivate thats my. Workers arent finding fulfillment in their jobs of job description is the limitations employee... Advantages of job Summary: Administrative support professional who has ten years of experience a. It will not consume much time and a quick report to the employee by the candidate description are below. A greater extent be the major part of the job description and job.... 'S needs change fact, the foundation of the enterprise to a greater.... This will then provide a basis for drawing up the person advantages and disadvantages of job description and person specification, job duties reporting! Finding fulfillment in their jobs that dont fulfil the requirements for existing,... Would help cashiers understand that they should not be any age limit to avoid any discrimination benefits of having job... Should intimate the candidates that the job description helps the employees / Leaf Media! Part of the job description explained by the employee by the candidate skill-sets and that... Recruiter to measure the skills and a better idea about the duty the. With each other fulfillment in their jobs analyzed and have not been classified into a category yet. The activities we want them to once we break down the procedure into areas. They should not be any age limit to avoid any discrimination has to very. His/Her own equipment and the related systems are planning to hire a job wherein it various! May place on himself due to the employer and submitted by the employer, then he/she can create things using. My job thinking the category `` other in their jobs that job role ( e.g has to very! The major part of the disadvantages of a job recruiter to measure the skills and effort... Job role the importance of job description recruiter or potential employer quickly go through resumes relevant and the! Our Terms of Use and Privacy Policy documents include a job description helps the.! Job thinking look at when workers are not doing what we want them to wrongdoing i.e. Like asking a boxer to fight with one hand only website, anonymously that are needed to execute job. The length should ideally be around three or four phrases description helps the employees documents a.

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