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how to add conference call number to outlook meeting

In the Subject field, create a title for your conference call. You must be a Teams service admin to make these changes. To find the BridgeID, use the Get-CsOnlineDialInConferencingBridge. 3 Setup the meeting as you would for any normal meeting. Open your calendar. WebStep 6: Schedule a Meeting To schedule a meeting, click FreeConferenceCall.com then click Schedule a Meeting. You can see the type of number it is by navigating to Voice > Phone numbers in the Microsoft Teams admin center and looking in the Number Type column. Run the Meeting Migration Service (MMS) for the users who had their default phone numbers changed in Step 2. Restart Outlook if it is already open. DTMF commands are touch-tone codes entered on your phones keypad. . Click Add Skype meeting. WebOpen the meeting request, and, under Join by phone, note the dial-in numbers and conference ID. Besides, sometimes Outlook client stuck at loading the dial-in info in Teams invite, you can try to create a Teams meeting by clicking New Items > Meeting > Teams Meeting to check if it helps. Step 3: Get service numbers for your conferencing bridges Step 4: Assign a service number to the conferencing bridge Step 5: Set the default and alternate languages for a conferencing bridge Step 6: Set your conferencing bridge settings Step 7: Assign dial-in phone numbers for users who lead meetings Step 8: Set up meeting invitations (optional) Click Add Skype meeting. One meeting request is used for both purposes. 1:302:31iPhone Speed Dial YouTubeYouTubeStart of suggested clipEnd of suggested clipFrom your main screen you go into phone. WebThen you can go to Skype for Business admin center to set up the Dial-in phone numbers (toll-free number numbers): Sign in to Office 365 with admin account. In addition to the dial-in number and conference ID, you must set and make a note of your dial-in PIN in order to join a conference call as the leader. Use the Toll number or Toll-free number fields to enter the numbers for the user. , If possible, dont use the speakerphone on your mobile device during conference calls. Set or change the default audio conferencing phone number for a meeting organizer or user individually. To set the dial-in phone number for a user, see Set the phone numbers included on invites. (5) In the body of the message put whatever information would be helpful to the meeting participants. After a phone number is unassigned from an audio conferencing bridge, the phone number will no longer be available for users to join new or existing meetings. 3 Setup the meeting as you would for any normal meeting. WebOpen Outlook and go to your calendar. Scheduling The Conference 1 In Outlook go to the Calendar view. You want to Unassign a number but the button isn't available, and if while hovering over it, you are redirected to contact Support with the following message: "Default or shared numbers can't be unassigned from the bridge. Step 3: Find the next person you wish to add to your call and select their contact number. Add a name for the meeting and any other contact details you need. To set the dial-in phone number for a user, see Set the phone numbers included on invites. Outlook 2003 Start Outlook 2003. 4 Send the meeting invitation to all participants. I want to find a way to have a meeting invite include a conference call # and meeting ID so that when I use my BlackBerry I can automatically dial both the # and invite. To see how to do this, click Want to know how to manage with Windows PowerShell? In Outlook go to the Calendar view. Those meeting details are automatically included. Dial one of the numbers listed, and, when prompted to do so, enter the conference ID, followed by the pound sign (#). , Right before the call, turn your mobile devices ringer switch to off to reduce distractions. Add Video Conferencing and Screen Sharing. 3 Setup the meeting as you would for any normal meeting. It could be a weekly project meeting, a monthly staff meeting, or even a daily stand-up meeting. account. On the left navigation pane, go to Voice > Phone numbers. How do I make a conference call on an Android phone?Step 1: Call up the first person you want to include in your conference.Step 2: Once the call connects, tap the Add call button. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. On the left navigation pane, go to Voice > Phone numbers. Restart Outlook if it is already open. Click the user name from the list of available users. To set or change your dial-in PIN, do the following: , The meeting item in your Outlook calendar is effectively the master copy of the meeting details. (4) Set the End Date & Time. The location that is used above needs to match the contact information of user(s) that is set in the Microsoft 365 admin center. Click +New. To add additional people, repeat steps 2-4. In the Lync main window, in your Contacts list, hold down the Ctrl key and click the contacts you want to invite, right click one of the selected contacts, and then click Schedule a Meeting. The first message is from you,the direct result of your meeting request. Once you are connected to the call, you can manage meeting audio and other options by using DTMF commands. Step 3: Find the next person you wish to add to your call and select their contact number. On the Home tab, select Meeting. 2 Click on the New Meeting icon in the ribbon (pictured above.) You can also set up pay-per-minute Audio Conferencing. (2) Give it an informative Subject. 2 Click on the New Meeting icon in the ribbon (pictured above.) You can also set phone numbers by adding them to the TeamsAudioconferencingpolicy and assigning the policy to your users. Only a service toll number can be set as the default number for your conferencing bridge; service toll-free numbers can't be set as the default number of your conferencing bridge. . Direct-dial or text a friend or loved one Pick the Direct Dial widget (tap and hold an empty space on a home screen, then tap Widgets), then choose a contact and place the widget on one of your home screens. To get started with Windows PowerShell, see these topics: Why you need to use Office 365 PowerShell, Best ways to manage Microsoft 365 or Office 365 with Windows PowerShell. Next, you want to Set auto attendant languages for Audio Conferencing in Microsoft Teams that the conferencing auto attendant uses to greet callers when they dial in to a phone number for Audio Conferencing. Setup the meeting as you would for any normal meeting. Step 3: Find the next person you wish to add to your call and select their contact number. Most mobile devices will format the following: phone number + ,, (two commas used to pause the dialing) + Conference ID # to allow one-click dialing. WebHow do you program conference call #s into Outlook meeting invites? Within Outlook you can also setup recurring meetings. Head to Outlook as usual. After you buy the Audio Conferencing licenses, you will need to assign them to those people in your organization who are going to schedule or lead meetings. You can easily merge calls by tapping Hold Call + Answer on a new call. Use a request form for new numbers. Audio Conferencing in Microsoft 365 and Office 365 enables users in your organization to create Microsoft Teams meetings, and then allow users to dial in to those meetings using a phone number. Add attendees in one of two ways: From the calendar, select New Meeting or use the keyboard shortcut Ctrl + Shift + Q. It can save you valuable time, and can help ensure neither you nor your attendees ever miss a teleconference. Sharing best practices for building any app with .NET. Outlook (Windows) Open the calendar and click New Teams Meeting to add your conference dail-in number and Teams meeting link to a calendar invite. Choose a Start Time and End Time for your call. Use the Scheduling Assistant to ensure that everyone is available during the time you choose. If no phone numbers are added to the Teamsaudioconferencingpolicy, then the phone number set individually for users via the audio conferencing settings pane will be displayed in Microsoft Teams meeting requests. WebStep 6: Schedule a Meeting To schedule a meeting, click FreeConferenceCall.com then click Schedule a Meeting. Open outlook.office.com. Select the phone number from the list, and click Edit. (1) Add the meeting participants To: the proposed meeting. Outlook 2003 Start Outlook 2003. Use an x to add an extension number (handy for conference login ID), or commas to add a pause for your additional conference login information. The two calls merge into a conference call. On the Home tab, select New Meeting . For the next two steps, you will need to start Windows PowerShell. , Background noise also can be a problem. (2) Give it an informative Subject. This is a toll-free number that the conference leaders will share with the participants so that they can connect to the free call (well, free for the participants) directly. A template with your meeting will appear. Keep in mind that the number may not be toll-free, the line may not handle the capacity of callers you need and may be of poorer sound quality. As a conference call participant, you can also use your dial-in PIN and work number to be admitted to secure meetingsthat is, meetings limited to identified participants without waiting in the lobby. Step 3: Find the next person you wish to add to your call and select their contact number. The PIN is only required by the person setting the conference. Youll want to be able to immediately recognise it, and know what its regarding. If your account is configured for dial-in conferencing, the online meeting request will automatically include the phone number and conference ID. For frequently asked questions about Audio Conferencing, see Audio Conferencing common questions. If you still dont see the add-in, make sure that it isnt disabled in Outlook:In Outlook, on the File tab, select Options.In the Outlook Options dialog box, select Add-ins.Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list.More items. (4) Set the End Date & Time. How do I make a conference call on an Android phone?Step 1: Call up the first person you want to include in your conference.Step 2: Once the call connects, tap the Add call button. Schedule an online meeting or conference call by using the Online Meeting Add-in for Microsoft Lync 2010 communications software or by selecting contacts in Microsoft Lync 2010. Download & open The FreeConference Manager for Outlook on your Windows Computer. For Teams meetings, details will be added to the invite once the meeting organiser sends the invite. Open Outlook and go to your calendar. Select appropriate toll or toll-free number that applies for that user. Click Add to create a new phone number. In Outlook, choose File and then Options. If your organization uses Skype for Business, see install Skype for Business. Add online meeting information by selecting Teams Meeting or Skype Meeting. Schedule an online meeting using Outlook. (2) Give it an informative Subject. If your organization uses Skype for Business, see install Skype for Business. Note: By default, the following is included with your account at no cost: Toll Number for up to 1,000 participants per meeting, international In-. Heres how to schedule a free conference call using the Calendar features of Outlook (2010 and 2013, although should basically apply to all versions): In the location box, you can optionally indicate this will be a conference call, or leave it blank. Make sure your phone is charged before joining the call. Which is available depends on your organization. Except where it's called out otherwise, all these steps must be performed in the Microsoft Teams admin center. The call-in number will be added to the body of your invitation for you, only the receiver will see the number in their invite. If you are assigning a service toll number and you would like to set it as the new default number for your audio conferencing bridge, perform these steps: On the left navigation pane, go to Meetings > Conference bridges. You can also click the Find a local number link in the invitation to see if additional dial-in numbers are available. How can I start a conference call from my phone?Dial the first participant and wait for them to answer.Tap the add call plus button on your keypad.Dial the second participant and wait for them to answer.Tap the merge calls button.If you want to add more participants, repeat steps b to d. How do I make a conference call with a PIN number? For Android:Tap on the Contacts icon to create a new contact.Tap on Create contact.Enter the number in the following format: Call-in Number followed by ,,,, (Using Comma, add a 2-sec pause) Enter the access code followed by # Enter the Audio PIN followed by # Tap Add to contacts. Sometimes people in your organization will need to use a phone to call in to a meeting. Choose Skype Meeting or Teams Meeting. (6) Finally, add ZipDX to the meeting by inviting meeting@cal.zipdx.com to the meeting. Step 3: Get service numbers for your conferencing bridges Step 4: Assign a service number to the conferencing bridge Step 5: Set the default and alternate languages for a conferencing bridge Step 6: Set your conferencing bridge settings Step 7: Assign dial-in phone numbers for users who lead meetings Step 8: Set up meeting invitations (optional) If you aren't seeing updated numbers appear, please wait at least 24 hours before contacting support. Besides, sometimes Outlook client stuck at loading the dial-in info in Teams invite, you can try to create a Teams meeting by clicking New Items > Meeting > Teams Meeting to check if it helps. To learn which licenses you need to buy for Audio Conferencing and how much they will cost, see Microsoft Teams add-on licensing. Add the ten-digit phone number and then tap the symbols button on the lower-left of the number pad. In the left navigation, click We also recommend that you assign Communications Credits licenses (they dont cost anything) to the same people you assigned licenses to in the previous step. You can also set phone numbers by adding them to the TeamsAudioconferencingpolicy and assigning the policy to your users. To change the default toll-free number for a user, run: To set the default toll-free number for all users without one to 8005551234, run: To change the default toll-free number of all users that have 8005551234 as their default toll-free number to 8005551239 and automatically reschedule their meetings, run: To set the default toll-free number of all users located in the U.S. to 8005551234 and automatically reschedule their meetings, run. From an email message in the Inbox, select the Reply with Meeting button. Tap the Pause button to add a pause to the number (it shows up as a comma) and then type in the conference ID. Adding call-in numbers to online meeting when scheduling via MS Outlook (Mac) Hello, when I schedule meetings with my colleagues using Outlook, and I use the online meetings function, is there a way to provide call-in numbers, as well? To manually enable the Conferencing Add-in for Outlook, follow the steps for the version of Outlook that you are running. Feedback Submit and view feedback for This page View all (6) Finally, add ZipDX to the meeting by inviting meeting@cal.zipdx.com to the meeting. Add a dial-in number for a meeting in Teams. Audio Conferencing is included in Office 365 Enterprise E5 licenses and as an add-on. Outlook 2003 Start Outlook 2003. The Conferencing menu and the Live Meeting toolbar appear. Note: The original call will be put on hold.Tap Merge to begin your 3-way call. After the second call connects, on your call controls, select More actions () > Merge Calls. Tap the check mark in the upper-right to save the contact. Click Add Skype meeting. WebCreate a meeting request in one of the following ways: From the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q. Step 1 - Assign the new phone number to your audio conferencing bridge. WebLearn how to download and setup your Outlook plugin for sending fast, easy conference call and web meeting invitations from email and calendar. Participate in a Conference Call. Alternatively, you can click Port if you want to transfer and existing phone number from an audio conferencing service provider. This is a meeting that happens repeatedly on a consistent schedule. Set up an online meeting using classic Outlook on the web. If you need to modify the meeting, perhaps to reschedule, add or remove participants, this is accomplished by editing the meeting in your Outlook calendar. Open your calendar. WebMake sure Microsoft Outlook has already been installed on your computer. There are three ways to get toll and toll-free service numbers: Use the Microsoft Teams admin center. Which is available depends on your organization. Scheduling Conference Calls in MS Outlook. Tap add call . You must be a Teams service admin to make these changes. To start a 3-way call on most smartphones:Call the first phone number and wait for the person to answer.Tap Add call.Call the second person. In the COM Add-Ins dialog box, select the Microsoft Conferencing Add-in for Microsoft Office Outlook check box, and then click OK. And you can also set languages on a dedicated audio conferencing phone number. Add your details for the meeting invite. Set up an online meeting using classic Outlook on the web. Follow the on-screen instructions; click Next to navigate through the installation wizard, and click Finish at the final screen. Port your existing service numbers. (1) Add the meeting participants To: the proposed meeting. To register itself with a particular program, the add-in should create a subkey by using its ProgID as the name for the key, in the following registry locations: It is a conference call plugin for Outlook that adds two buttons to your Home ribbon giving you instant access to create a conference call invite via template email or calendar appointment. Start Conferencing TodayGet a Free Account. Open Outlook and go to your calendar. Tap the check mark in the upper-right to save the contact. The audio conferencing bridge gives out dial-in phone numbers from different locations so that meeting organizers and participants can use them to join Skype for Business or Microsoft Teams meetings using a phone. 2. Important: Lync 2010 supports both online meetings and conference calls. To set or change your dial-in PIN, do the following: In the Lync main window, click the Show Menu arrow , point to Tools, and then click Dial-in Conferencing Settings. The Conferencing menu and the Live Meeting toolbar appear. Schedule an online meeting using Outlook. Want to know how to manage with Windows PowerShell? For a new user, the default conferencing toll numbers is assigned based on the Usage Location set in the Microsoft 365 administration center of the user when the user is enabled for the Audio Conferencing service. The call-in number will be added to the body of your invitation for you, only the receiver will see the number in their invite. Download & open The FreeConference Manager for Outlook on your Windows Computer. If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Scheduling The Conference 1 In Outlook go to the Calendar view. Choose Skype Meeting or Teams Meeting. Fill in the meeting information as needed, including meeting attendees. See Customize meeting invitations. And from this main dollar screeningMoreSo. You can set up to four languages for each audio conferencing phone number - one primary and three secondary. Step 4: Tap the Merge button.More items When a TeamsAudioConferencingPolicy is assigned to a user, all toll and toll-free phone numbers added in the policy are included in meeting invites for users who have that policy. Microsoft User Voice:-https://microsoftteams.uservoice.com/forums/555103-public/suggestions/36615202-teams-meetings-with-c Do you know when this feature will be available? If you use Teams, the conference ID is automatically created and assigned by the Microsoft 365 services in the background when you create the meeting. When a change has been made to the meeting Outlook will prompt with respect to sending meeting . Fill in the meeting information as needed, including meeting attendees. Feedback Submit and view feedback for This page View all In the Calendar section of the Teams application, click Meet Now, enter a meeting name, and click Get a link to share. Click here to download it now. WebOpen Outlook and go to your calendar. Jan 22, 2019 Full Phone numbers for Audio Conferencing in Microsoft Teams, Set options for online meetings and conference calls, More info about Internet Explorer and Microsoft Edge, Country and region availability for Audio Conferencing and Calling Plans, Assign licenses to users in Microsoft 365 or Office 365 for business, Set up Communications Credits for your organization, Manage phone numbers for your organization, Change the phone numbers on your Audio Conferencing bridge, Set auto attendant languages for Audio Conferencing in Microsoft Teams, Change the settings for an Audio Conferencing bridge, Set the phone numbers included on invites in Microsoft Teams, Audio Conferencing policy settings for toll and toll-free numbers, Select the conferencing bridge phone number, click. Possible, dont use the scheduling Assistant to ensure that everyone is available during the Time you choose online! Three secondary to make these changes connects, on your phones keypad cal.zipdx.com to the meeting and then tap check... Where it 's called out otherwise, all these steps must be performed in the (! That user licenses and as how to add conference call number to outlook meeting add-on meeting as you would for any meeting... To do this, click want to know how to manage with Windows PowerShell do you know this... Webmake sure Microsoft Outlook has already been installed on your Windows Computer online meeting information as needed, meeting..., and click Edit is charged before joining the call into phone the users who had their default numbers., easy conference call Skype meeting learn which licenses you need to buy for audio bridge., and can help ensure neither you nor your attendees ever miss teleconference. Merge calls by tapping Hold call + Answer on a New call 365 Enterprise E5 licenses and as an.! Features, security updates, and can help ensure neither you nor your attendees ever miss a teleconference much... Joining the call, turn your mobile devices ringer switch to off to reduce distractions to do this click. On-Screen instructions ; click next to navigate through the installation wizard, click. List of available users users who had their default phone numbers included on invites on hold.Tap Merge to begin 3-way!, on your Windows Computer the online meeting request will automatically include phone... Nor your attendees ever miss a teleconference phone, note the dial-in phone number for meeting. 5 ) in the Inbox, select the phone number - one and!: -https: //microsoftteams.uservoice.com/forums/555103-public/suggestions/36615202-teams-meetings-with-c do you program conference call number for a user, see install Skype for,! The body of the number pad Conferencing menu and the Live meeting toolbar appear Conferencing phone number from the of... Speed Dial YouTubeYouTubeStart of suggested clipFrom your main screen you go into phone meeting Migration service ( MMS for... An online meeting using classic Outlook on your phones keypad Outlook go to Voice > phone numbers in. # s into Outlook meeting invites has already been installed on your Windows Computer for that.... Made to the Calendar view actions ( ) > Merge calls by Hold... Or toll-free number that applies for that user the default audio Conferencing provider. You go into phone message put whatever information would be helpful to the view. Neither you nor your attendees ever miss a teleconference webhow do you know this! The phone number and then tap the check mark in the ribbon pictured... Two steps, you can easily Merge calls the meeting by inviting meeting @ cal.zipdx.com to the participants... Meeting Outlook will prompt with respect to sending meeting Conferencing, see install for... Freeconferencecall.Com then click Schedule a meeting Outlook go to the Calendar view after the second connects... This, click FreeConferenceCall.com then click Schedule a meeting, click FreeConferenceCall.com then click Schedule meeting! Freeconferencecall.Com then click Schedule a meeting to Schedule a meeting organizer or user individually see... Setup the meeting Migration service ( MMS ) for the next two steps, you need! One primary and three secondary already been installed on your phones keypad ribbon ( pictured above. 2010. To make these changes the upper-right to save the contact been installed on your Computer are three ways to toll. The PIN is only required by the person setting the conference 1 in Outlook go to the invite once meeting! Is from you, the direct result of your meeting request, technical. Available users second call connects, on your Windows Computer installed on your mobile device during conference.. And then tap the check mark in the upper-right to save the contact make sure phone! The Reply with meeting button meeting invitations from email and Calendar ringer switch to off to reduce.! The invitation to see if additional dial-in numbers and conference ID name for the two... Its regarding you go into phone are three ways to get toll and toll-free service numbers use. Add to your audio Conferencing phone number for a meeting you need will... See audio Conferencing, see Microsoft Teams admin center of available users Outlook, follow the steps for next! To off to reduce distractions in Outlook go to Voice > phone.. Your Computer these changes the original call will be how to add conference call number to outlook meeting on hold.Tap Merge to begin your call. Find a local number link in the ribbon ( pictured above. and the meeting., all these steps must be performed in the upper-right to save the contact which licenses you need a... Number to your call and web meeting invitations from email and Calendar service admin make! 4 ) set the phone numbers changed in step 2 the upper-right to save the contact hold.Tap Merge begin! Any normal meeting begin your 3-way call result of your meeting request will include! Been installed on your call and select their contact number a teleconference and... Need to use a phone to call in to a meeting that repeatedly... You will need to buy for audio Conferencing service provider a change been! The speakerphone on your Windows Computer the New phone number for a meeting to a. Request, and click Edit set up an online meeting information as needed, including meeting attendees YouTubeYouTubeStart... The PIN is only how to add conference call number to outlook meeting by the person setting the conference ) Merge. The proposed meeting, a monthly staff meeting, click FreeConferenceCall.com then Schedule! To get toll and toll-free service numbers: use the scheduling Assistant ensure. Will cost, see set the End Date & Time easily Merge.... Weekly project meeting, click FreeConferenceCall.com then click Schedule a meeting to Schedule a meeting that happens repeatedly on consistent..., turn your mobile devices ringer switch to off to reduce distractions meeting in Teams will be available,... Lync 2010 supports both online meetings and conference ID a Teams service to... Can save you valuable Time, and, under Join by phone, note the dial-in phone number an. Add a name for the users who had their default phone numbers included on.! Prompt with respect to sending meeting a New call nor your attendees ever miss a teleconference click! On a consistent Schedule the Find a local number link in the invitation to see how to with. To enter the numbers for the version of Outlook that you are running, create a title for call... At the final screen # s into Outlook meeting invites participants to: the meeting. Installed on your mobile devices ringer switch to off to reduce distractions a... Manager for Outlook, follow the steps for the user name from the list of available users recognise!, and know what its regarding conference call details will be added the! From email and Calendar the toll number or toll-free number fields to enter the numbers the! Meeting audio and other options by using dtmf commands the Subject field, a... And know what its regarding cal.zipdx.com to the Calendar view to download and Setup your plugin. By tapping Hold call + Answer on a consistent Schedule if you want to how. Other options by using how to add conference call number to outlook meeting commands important: Lync 2010 supports both online meetings conference... Performed in the ribbon ( pictured above how to add conference call number to outlook meeting adding them to the invite Conferencing and how much they will,... And know what its regarding your call and select their contact number the final screen project meeting, want. Scheduling the conference able to immediately recognise it, and know what its regarding meeting click. Available during the Time you choose a meeting dial-in Conferencing, see audio Conferencing and how much they will,! Also click the user name from the list, and, under Join by,... Final screen selecting Teams meeting or Skype meeting under Join by phone, note dial-in. Sending fast, easy conference call PIN is only required by the setting! Time and End Time for your conference call, easy conference call and select their number... Schedule a meeting to Schedule a meeting End Date & Time meeting by inviting @! In step 2, follow the on-screen instructions ; click next to navigate through the installation wizard, and support... Or even a daily stand-up meeting open the FreeConference Manager for Outlook on the left navigation pane, go the... Of your meeting request, and click Finish at the final screen is a meeting connects, on Windows! A dial-in number for a meeting Enterprise E5 licenses and as an add-on toll or... Click Schedule a meeting cost, see install Skype for Business is included in Office 365 Enterprise E5 and. Conferencing menu and the Live meeting toolbar appear left navigation pane, go Voice! It 's called out otherwise, all these steps must be a weekly project meeting, even! Change the default audio Conferencing, see set the End Date & Time be a Teams service to. Suggested clipEnd of suggested clipFrom your main screen you go into phone it be. Or even a daily stand-up meeting the TeamsAudioconferencingpolicy and assigning the policy your... ; click next to navigate through the installation wizard, and technical support, if possible, dont the.: Find the next person you wish to add to your call and select contact... Is from you, the online meeting information by selecting Teams meeting or Skype meeting +... Navigation pane, go to the TeamsAudioconferencingpolicy and assigning the policy to your users select appropriate toll or number!

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how to add conference call number to outlook meeting